How It Works | ClearGate Provider Services

Getting started

Three steps to a complete record.

Step 1: Request early access
Fill out the short form. It takes about a minute, with no payment and no documents.
Step 2: Have a short intro call
We talk through which facilities you work with, what is coming up, and where the paperwork costs you the most time. We explain how ClearGate would work for your setup and how pricing applies. There is no obligation.
Step 3: Build your record
We set up a secure way to share documents with you before collecting anything. Then we collect each credential once, organize everything into one record, and map every expiration date.

When you start at a new facility

Each step is labeled with who does it, so you always know what is in your hands.

Done by: You
Tell us about the new facility
Forward the packet or the list of what they need, along with any deadline you have been given.
Done by: ClearGate
Match it against your record
We compare what the facility asks for with what we already hold, and list exactly what is missing.
Done by: Together
Fill the gaps
New references, an updated form, a note about a gap in work history. We tell you what is needed and make it as quick as possible.
Done by: ClearGate
Assemble the packet
We complete and organize the packet in the facility's format, ready for you to review.
Done by: You
Review, attest, and submit
You check every page, sign, and submit it yourself. Nothing goes out under your name without you.
Done by: ClearGate
Follow up
With your permission, we check in with the facility office and your references on status and keep you posted.

In the background

Renewal tracking
Every license, certification, registration, and policy has its own expiration date. We track them all in one place and alert you well ahead of each deadline.
A record that stays current
When something renews, we update your record, so the next packet starts from the current version instead of a search through old emails.
Re-credentialing and reappointment
Each facility comes back for re-credentialing on its own schedule. When one is due, we prepare the packet the same way, and you review, sign, and submit.

What you hand over

We set up a secure process with you first. Never by email, and never through this website.

Tell us a little about your setup. It takes about a minute, and there is no payment and no documents needed to get started.